Stop Losing Billable Hours to Admin Work
Your associates spend hours on intake forms, deadline tracking, and client updates that could be automated. Meanwhile, potential clients call, get voicemail, and hire someone else. We build the system that captures every lead, tracks every deadline, and keeps clients informed without anyone on your team doing it manually.
Get Your Free DiagnosticWhere your billable hours are going
- Client intake is manual. New inquiries come through calls, emails, and web forms with no central system. Conflicts checks are done by memory. Potential clients wait days for a response and hire someone else.
- Deadlines tracked on calendars, sticky notes, and memory. One missed limitation period and you have a malpractice claim.
- Associates spend 30-40% of their time on non-billable administrative work. Time that could be billed at $200-$500/hour goes to filing, data entry, and chasing updates.
- Clients call asking for status updates your staff cannot answer without pulling files. No client portal, no automated updates, no self-serve access.
A system built around your practice
We build a system that handles the admin so your team focuses on legal work. New inquiries get captured and responded to within minutes. Intake forms auto-populate your records. Deadlines sync across your calendar with escalating reminders. Clients get automated status updates so they stop calling to ask what is happening.
We work with whatever you already use. Clio, PCLaw, LeanLaw, Outlook, or even just spreadsheets. We connect them so data flows automatically. All data stays in Canada, PIPEDA compliant. If you are not using any practice management software yet, we build from scratch.
See if it fits your firmEverything covered in one monthly fee
Client Intake Automation
New inquiries get a response within minutes. Intake forms auto-populate your system. Conflicts checks run automatically. No more losing clients to slow follow-up.
Deadline & Calendar Tracking
Every limitation period, filing deadline, and court date gets tracked with escalating reminders: 30 days, 7 days, 48 hours. Nothing slips through the cracks.
Client Communication Portal
Clients check their matter status without calling your office. Automated updates go out at key milestones. Your staff stops being a switchboard.
Time & Billing Integration
The system logs administrative time automatically and feeds it into your billing software. Less manual entry, fewer missed charges, more accurate invoices.
How it works
Free Diagnostic
30-minute call. We map where your team's non-billable time goes and what can be automated. You keep the roadmap whether you hire us or not.
We Build the System
We connect your tools, build your dashboard, and set up the automations. Takes 1-2 weeks. You spend less than 2 hours on it.
We Train Your Team
Your staff gets a walkthrough. Everything is designed so paralegals and assistants click buttons and fill forms. No tech skills needed.
We Keep It Running
Support, fixes, and new automations are part of the monthly fee. We evolve the system as your firm grows.
Questions from law firms
Most law firm clients land between 600 and 1,500 CAD per month, depending on firm size and complexity. One fee covers the build, the hosting, and the support. If the system recovers even 5 billable hours per week across your team, the math is obvious.
Yes. All data stays in Canada. We use Canadian-hosted infrastructure and follow PIPEDA requirements for personal information handling. For firms with clients in regulated industries, we can add additional security controls.
No. We do not replace your practice management system. We automate the work around it: the intake that feeds into it, the deadline reminders that come out of it, the client updates that reference it. If you are not using PM software, we build the whole system from scratch.
Yes. The system is designed for non-technical users. Your team clicks buttons and fills forms. We train everyone on day one.
We sign NDAs before any engagement. We never access client files or case content. Our systems handle metadata and workflow, not legal substance. Data is encrypted in transit and at rest.
Before we start, we agree on one measurable outcome, like reducing intake response time or cutting administrative hours. If the system does not deliver it within 30 days of go-live, we keep working at no extra cost until it does.
Missed something? Email us directly or book a call.